MAS 90/200 Core Modules

Sage MAS 90 / MAS 200 Accounts Payable

Accounts Payable

Accounts Payable is popular because of its personalized,
dual-grid entry.  You have the option of entering by department or division, access multiple bank accounts, audit changes to the vendor masterfile, and use tax and freight allocation.

End-users may instantly add new vendors and codes, perform automatic payment selection, print checks on standard
or custom designed stock, access detailed invoice history retention, and record check reversals.

Accounts Payable allows the flexibility to be used as a stand-alone solution. Did you know that from Accounts Payable, you can search all open Purchase Orders for each vendor?  Otherwise, you may expense invoices directly to the Job Cost module. You have the option to post information from invoices - entered through the Purchase Order module - directly to the Accounts Payable masterfile.

Further, User Defined Fields, also referred to as UDFs, to any data file within Accounts Payable, Accounts Receivable, and General Ledger.

Using Crystal Reports?

For those using Crystal Reports, the Accounts Payable module offers bundled reports that leverage Crystal Reports and the ability to create personalized settings.

MAS 90 and MAS 200 Accounts Payable Brochure

Accounts Payable Features

Streamlined, Personalized Grid Entry	Efficient, streamlined, and user-friendly dual-grid entry screens are throughout the entire core accounting suite in Sage MAS 90 and 200, including Accounts Payable. You’ll be able to work the way you want to, adjust column order, organize your more frequently used fields in a primary grid, and your lesser-used fields in a secondary grid.
Divisional Accounting	Assign separate accounts payable general ledger accounts to each department or division. All reports can provide divisional totals.
Accounts Payable and Accounts Receivable Clearing	Apply invoices automatically or selectively to the vendor’s balance, eliminating the manual matching process of issuing checks and posting payments. This is especially helpful for accounts receivable customers who are also accounts payable vendors.
Payment History Report	Access the invoice history file for a detailed record of accounts payable invoices, including detailed distribution of expense amounts to various general ledger accounts. The detailed Check History report provides a complete record of invoices and payments for each check.
Use Tax and Freight Allocation	Flag the entire document for use tax and specify which general ledger account to expense for freight.
Credit Card Balance Transfer	Designate vendors who represent credit card companies. When entering invoices for a credit card vendor, you may classify individual expense lines to alternate vendors for tracking purchase history or for 1099 purposes.
Automatic Payment Selection	Select invoices for automatic payment based upon the due date, discount due date, or vendor. Select individual invoices for full or partial payment. Place vendors on hold to prevent disbursal of automatic payments.
Invoice Entry	Automatically calculate due dates, discount due dates and discount amounts, and expense invoices to any number of accounts.
Repetitive Invoice Processing	Automatically process repetitive billing such as rent, loan payments, and utility payments. Recurring invoices are automatically prepared without repetitive data entry.
Checks	Print Accounts Payable checks on standard or custom check stock, or use blank check stock with MICR encoding. Print two check stubs on a single page to accommodate laser-printed checks.
Extended Stub Report	Print an optional Extended Stub report that can include invoice detail for all checks, or for checks where information does not fit on one stub.
Manual Checks	Record handwritten checks, reversals, and voided checks, then print individual checks from the manual check entry program.
Check Reversal	When reversing a check, you are asked if the invoice should be recalled. If yes, the entire invoice is put back on file.
International Address Capability	Handle international addresses with vendor masterfiles that include three address lines, country codes, international postal codes, and expanded telephone number fields.
Memo Manager	Memo attachments flow through the system and you can maintain memos in history. Enter and maintain vendor memos for individual vendors using full text-editing capabilities. Flag selected vendor memos to automatically pop up during data entry programs, enabling you to see your most critical information.
Vendor Masterfile Audit	Audit changes, deletions, or additions that are made to the vendor masterfile.
Business Alerts	Business Alerts is a separate module that monitors your Sage MAS 90 or 200 database and can send e-mail notifications to appropriate staff, customers, or vendors based on specific business events. Available predefined Accounts Payable alerts include: Invoice exceeds the specified dollar amount, a discount over the specified amount is due to expire, invoices past 90 days due, and check exceeds a specified amount.